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Agenda Item
O.1) Discussion and consideration of approval of a quote received by Central Square Technologies for the upgrade of our current finance/community development software.
The project has a budget allocation of $700,000 in the current fiscal year, the amount of the quote is $1,123,070.11.
The additional funding is requested from the fiscal year 2023-2024 capital budget not to exceed an amount of $535,377, which would cover the cost of the system and allow for travel/training costs which are not included in the quote.
Approval of the quote and additional funding in next fiscal year will enable us to begin the contract process with the vendor for the system upgrade. No RFP was required, as this is a system upgrade.
Anticipated expenditures in the current fiscal year are $490,600 for set up and 50% of the professional services, with the other 50% of professional services to be billed upon Go-Live. Development services and travel fees are billed as incurred and invoiced regularly.